Kiosk Varco is visitor management software for the digital registration of company visitors, GDPR-compliant by design. It manages check-in, check-out, badge printing, digital NDA signatures and automatic host notifications via kiosk, tablet or QR code.
Manual access management—paper logs, physical badges and unattended receptions—exposes organizations to security risks, operational inefficiencies and compliance issues. Where visitor, supplier and guest volumes are high, reception becomes a bottleneck affecting both visitor experience and staff productivity.
Using interactive kiosks or reception tablets, visitors register independently and sign digitally, reducing waiting times, manual work and paper use. Check-in, check-out, badge printing and host notifications are automated and tracked in real time.
Modular and customizable, Kiosk Varco combines visitor registration, digital signatures, badge printing, NDA management, automatic notifications and access reporting in one enterprise software ecosystem.
The challenge
Paper visitor logs expose organizations to three simultaneous problems: operational inefficiency, security risk and regulatory non-compliance. In high-traffic settings, every minute lost at reception is multiplied across hundreds of visits.
How it works
Kiosk Varco covers the entire visit lifecycle, from advance preregistration to check-out, with every stage automated, tracked and GDPR-compliant.
| Stage | How it works with Kiosk Varco |
|---|---|
| Preregistration | Visitors receive an invitation and enter their details online before arrival, reducing time at reception |
| Arrival and check-in | Independent self check-in via kiosk, tablet or QR code—no queues and no staff intervention |
| Signature and consent | The system collects digital signatures, NDA acceptance and GDPR consent in one guided process |
| Badge | Automatic printing of a personalized badge with name, company, QR code and access details |
| Notification | The internal host receives an immediate email, SMS or MS Teams notification when the visitor arrives |
| Monitoring | Real-time dashboard showing active visitors, access history and movements by site and entrance |
| Check-out | Visit closed using the badge QR code—the log updates automatically |
Industries
Kiosk Varco adapts to different security, compliance and access-volume requirements—from a single site to organizations handling hundreds of daily visits.
Visitor registration via kiosk
Kiosk Varco can be used independently at reception through an intuitive interactive touch-screen kiosk. It is ideal for large, high-traffic reception and entrance areas requiring a visible, accessible and reliable system, as well as for guest registration at trade fairs and events.
Check-in and check-out on a reception tablet
An ideal solution for smaller receptions with moderate traffic. This reliable all-in-one setup provides fast self-service check-in and check-out and can run on Apple, Android or Windows tablets.
Kiosk Varco collects visitor details in advance through preregistration, enabling planned and organized entry.
This simplifies company access procedures, supports security and reduces waiting times.
The system can require visitors to sign the security policy and accept conduct rules.
A quick data consent step completes registration.
The visitor log is securely stored and remains available for the required period.
All collected data is stored securely in compliance with data protection regulations. The organization always has a complete, verifiable digital log ready for inspection.
A key benefit is the immediate notification sent to the internal host when a guest arrives.
Instead of relying on reception staff, the system automatically sends an email or SMS notification after check-in, depending on the configuration.
Everything is handled in compliance with privacy and applicable regulations.
The solution centrally manages organizations with multiple sites and several entrances per site.
This supports post-event analysis and gives security managers an intuitive dashboard for management and control.
Monitoring and control are essential for every organization, especially during emergencies.
The management dashboard provides a complete real-time view of who is in the building and whom they are visiting.
In an emergency, security managers and authorized personnel can access the database and act quickly.
Brand identity
The system can be customized with your brand colors and logos. Consistent design and self-registration create an excellent first impression before the visitor meets their host.
Events and open houses
Kiosk Varco is ideal for managing accreditation at open houses and corporate events. Upload the participant list and let the system handle accreditation independently, with real-time attendance monitoring and minimal workload for reception staff.
Benefits
Our consultants are available to assess your needs and define the best solution for your business. Do not wait.
Talk to our product experts: book a call and discover what Kiosk Varco can do for your organization.
Do not miss the opportunity to make access management in your organization simpler, safer and more efficient.
Contact a Kiosk specialist to discover how Kiosk Varco can digitize visitor registration, eliminate paper forms and streamline reception activities.
Discover how Kiosk Varco manages entries and exits quickly and securely, protecting personal data and supporting security and privacy procedures.
Book a call and discover the solution in detail.
U-Power Spa chose Kiosk Varco for secure, digital and GDPR-compliant access management.
Roveda 1955, an Italian footwear industry leader, chose Kiosk Varco to digitize visitor management.
Kiosk Varco for Simonegatto, a leading producer of essential oils and natural citrus juices.
Dussmann, a global Facility Management specialist, chose Kiosk Varco to digitize and streamline visitor management.
Made in Italy cosmetics leader Ancorotti chose Kiosk Varco for secure, traceable and GDPR-compliant access management.
Everything you need to know about visitor registration, security and GDPR compliance.
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Kiosk Srl - C.so Borsalino 19/A, 15121 Alessandria. T: 0131.250.313
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