Registering visitors to your company is an essential, yet often overlooked, process. With the advent of digital technologies, companies can transform this activity into a seamless, professional and regulatory-compliant experience.
Interactive totems, tablets and QR codes are some of the most popular options, but which one to choose for your company’s specific needs? Let’s find out together.
Interactive totems: the complete solution for high attendance
Interactive totems are the ideal choice for companies with a high flow of visitors or events that require autonomous and intuitive management. These devices, often equipped with touch screens and customizable software, allow for quick and efficient registration.
Advantages
- Full automation: Visitors can enter their data, scan documents and print badges independently.
- Professionalism: A well-designed kiosk improves the company image.
- Customization: It can be configured with company branding and welcome messages.
- Resistance and durability: Built to operate 24/7, they are ideal for receptions with continuous traffic.
When to choose a kiosk
- If your company welcomes a large number of visitors every day.
- If you want to offer a completely autonomous experience.
- If you want a permanent device that reinforces the visual identity of your brand.
Practical example: A company that frequently hosts international meetings could place multilingual totems in reception areas to simplify guest check-in.
Tablets: flexibility and practicality for small spaces
Tablets are a versatile and less cumbersome solution than totems. Thanks to their mobility, they can be used both in reception and directly by reception staff to manage visitors.
Advantages
- Compact: Ideal for reception areas with limited space.
- Flexibility: Easy to move or use for temporary events.
- Low costs: Less expensive than kiosks, while offering similar functionality.
- Interactivity: Can be equipped with intuitive registration software.
When to choose a tablet
- If you need a low-cost, temporary solution.
- If you want to manage registrations at multiple points (for example, at events or trade shows).
- If you want technology that staff can take directly to visitors.
Practical example: A small business could use a tablet to welcome visitors, registering them directly from the reception desk.
With Kiosk Varco, a versatile and limitless platform, you can integrate all these tools into a single system, ensuring maximum flexibility and functionality.
QR Code: the touchless solution for efficiency
QR codes have become an increasingly popular option, especially in a post-pandemic context, where reducing physical contact is crucial. This technology allows visitors to pre-register online and complete check-in simply by scanning a code at the entrance.
Advantages
- Reduction of physical contact: Perfect for ensuring hygiene and safety.
- Speed: Pre-registered visitors complete check-in in seconds.
- Personalization: Each visitor receives a unique code, simplifying data management.
- Integration: Easily integrated with CRM or other business software.
When to choose QR codes
- If your company wants to offer a touchless experience.
- If you receive repeat visitors who can pre-register in advance.
- If you want to reduce the operational load on the reception.
Practical example: A technology company that welcomes international guests could send a QR code via email to speed up check-in upon arrival.
Comparison between Totem, Tablet and QR Code
| Feature | Interactive Totems | Tablet | QR Code |
|---|---|---|---|
| Cost | Top | Medium | Low |
| Space necessary | Fixed | Reduced | None |
| Autonomous experience | Complete | Moderate | Total |
| Touchless integration | Optional | Optional | Yes |
| Visual impact | High | Moderate | Low |
How to choose the technology right for your company
The choice between totems, tablets and QR codes depends on several factors:
- Volume of visitors: If you have a high flow, kiosks are the best choice. For medium or low volumes, tablets or QR codes may be sufficient.
- Available space: A kiosk requires a dedicated area, while tablets and QR codes code are more flexible.
- Budget: Totems represent a more significant investment than tablets and QR codes.
- Desired level of customization : Totems offer more possibilities for aesthetic customization and functional.
- Safety and hygiene: If touchless is a priority, QR codes are the ideal option.
Conclusion
Totems, tablets and QR codes are not exclusive alternatives, but complementary technologies that can be integrated based on your company’s needs.
A well-designed system can combine multiple solutions to provide visitors with a modern, safe and enjoyable experience.
👉 For a complete overview on the topic, visit our main guide to digital visitor registration.
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Do you want to transform the reception of your company?Our registration and reception systems make the access experience for visitors and employees smoother, modern and secure. |
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Do you want to transform your reception company?Our registration and reception systems make the access experience for visitors and employees smoother, more modern and safer.
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